This Privacy Policy describes how the Vietnam Visa Approval Letter Verification System (the "Service") collects, uses, discloses, and safeguards information when you use this verification portal. By accessing or using the Service, you acknowledge that you have read and understood this Policy.
1. Information We Collect
1.1 Information You Provide
- Visa approval letter reference numbers entered for verification.
- Account information for authorized administrators (email address and credentials).
1.2 Information Collected Automatically
- Technical data such as IP address, browser type, device identifiers, and access timestamps.
- Verification activity logs used for fraud prevention and audit purposes.
2. How We Use Information
- To verify the authenticity and validity of visa approval letter reference numbers.
- To maintain the security, integrity, and availability of the Service.
- To detect, prevent, and investigate fraud, abuse, or unauthorized access.
- To comply with applicable laws, regulations, and lawful requests of competent authorities.
3. Legal Basis for Processing
Personal data is processed on the legal bases of (a) performance of a task carried out in the public interest; (b) compliance with legal obligations; and (c) the legitimate interests of safeguarding immigration documentation integrity.
4. Disclosure of Information
Information is not sold or rented to third parties. Information may be disclosed to:
- Authorized government authorities and immigration officials.
- Service providers engaged to operate, host, or secure the Service, bound by confidentiality.
- Parties as required by law, court order, or to protect rights, property, or safety.
5. Data Retention
Verification logs and related records are retained for the period necessary to fulfill the purposes outlined in this Policy, satisfy audit requirements, and comply with applicable legal obligations.
6. Security Measures
Reasonable administrative, technical, and physical safeguards are implemented to protect information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission or electronic storage is entirely secure.
7. Your Rights
Subject to applicable law, you may have the right to access, correct, restrict, or request deletion of personal data, and to object to certain processing activities. Requests may be submitted via the contact details below and will be addressed in accordance with applicable legal timeframes.
8. International Data Transfers
Information may be processed and stored on servers located outside your country of residence. Appropriate safeguards are in place to protect such transfers.
9. Changes to This Policy
This Policy may be updated periodically. Material changes will be indicated by updating the Effective Date above. Continued use of the Service constitutes acceptance of the revised Policy.
10. Contact
For inquiries regarding this Privacy Policy, please contact the system administrator through the official channels listed on the homepage.